How to Write a Formal Letter Professionally

Everyone will get a situation where they must write formal letter to someone on some cause. So it is necessary to know the format for writing a formal letter. Writing formal letter doesn’t need a much language skills but the writer must know the basic rules for writing the letter. This article will give you some necessary information to properly write a formal letter.

  • The easiest step is to make use of the templates available in the word processing software available in the market. Here you need not do any work simply follow the template and fill the necessary details. This will give you the proper formal letter. If you can’t find any templates means don’t need to worry you can learn on your own. Follow the below mentioned tips to write a formal letter.

  • Write about you, which mean your name, resident or the office address and the date. These details should be written on the top of the page in right hand side corner.
  • Now you have given your details, the next thing and the most important thing is to specify the ‘subject’ of the letter. The subject specifies the receiver on what cause the letter is written. The subject should be short, just a sentence.
  • Now write the details of the person to whom you write the letter. Here you most specify ‘To’ follow in the next line by the person’s name and his designation, and his department and the name of institution or the organization to which he belongs.
  • Now it’s the time to write the content or the body of the letter. While writing the body of the letter, start it with your introduction, whom you are and about you. The personal information should be one or two lines alone. Don’t make it lengthy.
  • Now tell the story for writing the letter. Here you must explain briefly about the subject you have already written. Also specify why you need his help over your cause and what way he can help you in this.
  • After explaining the subject, the compulsory thing you must do is to please the person to whom you write the letter. Express your grievance clearly. Requesting must rely on the cause for the letter is written.
  • All the necessary things are done now your next job is to end it by thanking the person to whom you write the letter. Below it write the ‘yours sincerely’ in the right hand side corner and take a printout of the paper.
  • Now sign the letter with the pen below the ‘yours sincerely’ on the right hand side corner. Try to have a photo copy of the letter for your later use as a reference.

Filed Under: Education & Training


About the Author: Darlene Aronson holds a degree in English literature and is a college teacher in Texas, USA. She likes to help others by sharing her experiences in education and training field. She has written for many blogs as well as local magazines.

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