How to Create a Timetable


A timetable helps you plan steps and focus on the most important tasks for an upcoming project or event. It provides organized and forthright information about things you need to do in order to meet the established deadline. When you plan ahead, you know what you have to do and the day you have to do it.

  • Set the project deadline. Calculate how many days or weeks you will have before the project’s deadline.
  • Compose a list of main tasks. Create a daily or weekly list of activities and the amount of time you need to complete each task. List them in the order in which you should do them Include for each task an approximation of the total time in which you should realistically complete it. For example, if a project would likely take five months to finish, allow the marketing people to plan the campaign about a week right after they have received the finished project.

  • Always plan a meeting and check your team’s schedule. Organize the team to have a discussion about the project every week. Discuss what tasks they have finished and on what they will work next, along with its deadline. Determine if you will need new activities and to whom you will assign them.
  • Divide the major activity down into manageable tasks. Ask the team leader to break the work into separate, measurable, controllable tasks for each member. Don’t forget to mention the pre-determined deadline so no one will neglect it.
  • Make the timetable realistic. Otherwise, you will find the effort useless. Discuss with the team if the tasks number too many or difficult to complete in the established time frame. Keep in mind the project must always meet the deadline.
  • Don’t fail to set aside enough time for each member’s personal commitments. That means you need to provide enough time for friends and family and try to avoid having them work late at night.
  • Draw up the timetable. Find a basic timetable online or start your own. List down and merge all the tasks and activities assigned to each member or teams together the main project’s deadline date and each task’s time line. Write down and fill in all the tasks they need to accomplish within that certain time. Make sure they have finished the task before going over the next one, as this may cause delays and result in the failure of the execution of the final project. Allow each member to mark the finished task. If possible, purchase a bulletin board on which all members can view the timetable.
  • Don’t panic if you left out a task. Keep in mind each employee differs in how she works. Have a strategy for possible setbacks. If a member fails to complete a certain task, discuss the issue with the team and go through the list of tasks again so you can plan how to get over the setback and still finish the major project on time.
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About the Author: Alan Kennon lives a very happy life with two kids and a lovely wife. He likes to share his life time experiences with others about how they can improve their lifestyle and personality.

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